Event Planning – Company

I’m planning an event for
MY COMPANY

You are planning a sales meeting, awards gala, virtual event, groundbreaking, or something similar and you need an AV partner, right? You’re in the right place!

 

We are so happy you are here! Finding the right AV partner is SO important to the success of your company’s event and you’re doing to right thing by doing your research.

Corporate event planning is very stressful, there is no denying that. There are nine-million moving parts and so many things to follow-up on. Knowing this, we have a commitment to you to make your AV production as simple and stress-free as possible.

 

How We Can Help

Exceptional AV Production

We provide all the audio-visual production you need to execute your events. Everything from engineering your live event concept into a virtual event to professional quality audio and gorgeous video.

Outstanding People

We provide the team that will build your entire event and manage all the AV production (and even the décor) from start to finish. Sight & Sound Productions’ main objective is to give you a kick ass event while working with awesome people.

Creative Strategy

You have rough ideas of what you want the event to look like and need a creative team to bring those ideas to the next level… we’ve got you! We know you are always being pressured to bring “something creative and new” to the table and we have creative meetings and keep up with the latest trends to be able to present those ideas to you.

HERE’S WHAT TO EXPECT:

  1. When you reach out, we will gather some basic contact info and event details.
    • Details such as the nature of the event, venue, event date, and number of attendees.
    • If filling out a contact form, we will be back in-touch with you within 24hrs M-F.
  2. Once we get a general scope of the type of event you are having, you will be matched with a project manager who will be with you FOREVER. Well, not truly forever, but through the entire event planning process from helping you design the event through event day.
    • Matching is based on project manager availability and event specialty.
    • If this is a repeat event or there are other events in the future, your project manager will also be your go to person.
  3. A project manager will reach out and dive into the planning process. They will get to know your event, how you are defining success and what are the areas of high priority. A walk-through of the venue space will also be scheduled at this time if necessary
    • Questions a project manager will probably ask: How many people will be speaking at a time, will there be videos played, number of breakout rooms, are there any special entrances or performances, room layouts, etc.
  4. Next, a quote will be created and reviewed with you in-person, via Zoom or over the phone.
  5. Tweaking of the quote typically occurs which is 100% ok!
  6. Contracts are signed, deposits are sent.
  7. You host an incredible event, and everyone loves you!

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Ready to start planning? Let’s do this!

Contact Us

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Jacksonville FL Event Production Company - Virtual and Hybrid Event Production by Sight and Sound Productions

Is a Hybrid Event Right for You?

There are two main types of hybrid events. Beginning with the simplest version, live streaming. Live streaming is where the at-home audience is simply viewing a camera feed of the event that is happening live. There is no interaction with that audience and no added element for them.

Virtual & Hybrid Event Production Case Study

When our client came to us, they needed help and guidance running three different events from one event space without breaking their budget or running over their timeline. Starting with a fully virtual live-streamed leadership conference, then moving onto a virtual Q&A where the guest speakers and moderator were in-person while the audience was at-home.

VIEW OUR WORK see what we've done for other events
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